Housing | Pre-Check In Forms and Authorizations

We are excited to bring you a great Summer. We have attached the following items below that are required to be signed.

Acknowledgement of Refund, Fees and Credit Card Policies
Waiver Agreements
Medical and Health Authorization Forms

Please do the following:

Please sign the items below
You will receive via email a completed packet once we verify all information

Dancer Name:

Dancer Summer Pre-Check In #:

Intensive(s):

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Center for American Dance (DBA Joffrey Ballet School). Refund, Fees and Credit Card Policies

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NON-REFUNDABLE TUITION AND OTHER FEES:

It is the policy of the Center for American Dance / Joffrey Ballet School that a student must state their intentions in writing to officially withdraw from a summer program and cancel their registration. This submission should be provided to support@joffreyballetschool.com. Registration fee and all processing fees are non-refundable and will be forfeited at the time of withdrawal. A student will receive a credit or a refund of all remaining fees paid up through the date of cancellation per the following policy. If the student is on a payment plan, any future payments due at the time of cancellation will be waived.

MEDICAL WITHDRAWAL:

If a dancer requests a medical withdrawal (due to injury or illness), depending on the date of notice, either a refund or a credit for any payments already made, less registration, processing fees and deposits (depending on the circumstances, see below) will be issued in the dancer’s name. Credits issued will be valid through August 31st of the next calendar year.

Notice received Prior to May 1st: Students may request a refund of the remaining fees paid to date after deducting the registration fee, processing fees, and deposits which are non-refundable. The registration fee and all processing fees are forfeited. Deposits will be placed in the student's account as a credit. The remaining amount will be refunded with the receipt of a signed doctor's note provided within 30 days of the withdrawal notice. Any future payments still due to the school will be waived at the time of withdrawal.
Notice received After May 1st: The registration fee, and all processing fees are forfeited and the balance will be applied to the student's account as a credit with the receipt of a signed doctor's note provided within 30 days of cancellation. Any future payments still due to the school will be waived at the time of cancellation.

NON-MEDICAL WITHDRAWAL:

For non-medical reasons, all payments made prior to withdrawal are non-refundable, however a credit for payments already made will be placed in the dancer’s name and valid through August 31st of the next calendar year. The amount of the credit will be determined by the date of withdrawal as follows:.

Prior to May 1st, the registration fee, and all processing fees are forfeited and the balance will be applied to the students account as a credit.
After May 1st, all deposits, in addition to registration and processing fees, are forfeited and the balance will be applied to the students account as a credit.

One week prior to a student’s program start date a student will receive a credit valid only until August 31st of the current summer. Credits will not be allowed to carry over to the following summer.

PROGRAM CANCELLATION:

In the event that a program is canceled, every effort will be made to reschedule. All payments will be applied to the rescheduled program. If a student does not wish to participate in the program on the rescheduled dates or if the program is not rescheduled, then the student will receive the option of a full credit of all monies paid or a refund less registration and processing fees. Credits are valid through August 31st of the next calendar year.

All credits are transferable. Refunds will be processed 8 weeks from the student’s original program start date.

PROCESSING FEE:

For all transactions, a 3.5% processing fee will be applied.

JOFFREY BALLET SCHOOL CREDIT CARD POLICY:

It is the policy of the Center for American Dance / Joffrey Ballet School that all students must retain a valid credit card on file at all times.

Student or Parent Initial:

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Joffrey Ballet School Waiver Agreement

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I am not aware of any medical condition I/my child have that should preclude me/them from participating in dance and / or aerial activities. I/my child understand there is a definitive risk of injury associated with dancing and/or performing aerials, and that such injuries include, but are not limited to bruises, dislocations, broken bones, torn or damaged muscles and ligaments, paralysis, and even death. I/my child understand that such injuries may be caused in whole or in party by myself/my child, or by the actions or inactions of other students or instructors.

In consideration of being accepted for dance and or aerial instruction by the Center for American Dance (d.b.a. Joffrey Ballet School), and in further consideration of the expertise and achievements of instructors at the Center for American Dance (d.b.a. Joffrey Ballet School), and the limited number of students that may be accepted by the Center for American Dance (d.b.a. Joffrey Ballet School), I/my child agree to all of the following, which shall bind me/them, and also my heirs, assign.

I/my child understand(s) and accept that dance education sometimes requires hands-on instruction as well as verbal instruction. I/my child accept that instructors may correct dancers by touching their arms, legs, feet, hips, back and head to move them in the correct position. I/my child further understand(s) and accept(s) that it is normal and usual for students to touch each other during dance class, including touching each other’s arms, legs, feet, hips, back and head, particularly, but not limited to, classes involving partnering and improvisation. I/my child acknowledge and accept that this is a common standard in dance instruction and understand that it is the student’s responsibility to communicate clearly with the student’s teacher, other students, and/or the director if any form of touch is unacceptable to the student.

I/My child agree(s) to immediately stop performing any activity if I/they feel any pain, dizziness, light-headedness, or any other symptoms, and to immediately report those symptoms to the instructor. I/they also agree to carefully follow the instructors’ directions, to ask for additional directions if I/my child do not understand any particular activity, and to immediately stop any activity which I/they believe I/my child am/they are not competent or confident enough to perform.

To the fullest extent permitted by law, I/they agree and represent that I/they assume the risk and responsibility for any and all injuries to myself that I/they sustain while performing any dance or aerial activities, including any and all costs and damages that are a consequence of such injuries, and whether such injuries, costs and damages were caused in whole or in part by the Center for American Dance’s (d.b.a. Joffrey Ballet School) students, or instructors, or the Artistic/Program Director.

To the fullest extent permitted by law, I/my child agree to defend, indemnify and hold harmless the Center for American Dance (d.b.a. Joffrey Ballet School), the Artistic/Program Director,and their instructors, agents, employees, contractors, clients, and students, from and against all claims, costs, damages, losses and expenses, including but not limited to attorney’s fees, arising out of or resulting from my performance or other participation in any dance or aerial activities, regardless of whether or not such claim, cost, damage, loss or expense, was caused in part by a party indemnified hereunder.

I am not aware of any medical condition I/my child have or am suffering from that should preclude me from participating in dance activities. I/my child understand there is a definitive risk of injury associated with dancing and that such injuries include, but are not limited to bruises, dislocations, broken bones, torn or damaged muscles and ligaments, paralysis, and even death. I/my child understand that such injuries may be caused in whole or in partly by myself, or by the actions or inactions of other students or instructors. I/my child also agree to carefully follow the instructors’ directions, to ask for additional directions if I/my child do not understand any particular activity, and to immediately stop any activity which I/my child believe I/my child am not competent or confident enough to perform.

I understand that Center for American Dance (d.b.a Joffrey Ballet School) is not responsible for myself/my child if I/they leave the studio on lunch breaks on my/their own without school supervision.

The waiver, release and other representations and covenants set forth herein are given in consideration for Joffrey permitting me and/or my child or ward to enter onto Joffrey premises, take a class at a Joffrey location, or otherwise participate in any Joffrey event.

Acceptance of Risk; Release; Indemnification. I/my child am fully aware that there are a number of risks associated with me and/or my child or ward entering onto Joffrey premises, taking a class at a Joffrey location or via remote learning, and/or participating in any Joffrey event, including without limitation: (a) I/my child and/or my child or ward and/or our family and/or other third parties with whom we may come into contact could contract COVID-19 or other diseases (including but not limited to influenza or legionnaires disease), which could result in a serious medical condition and/or require medical treatment in a hospital, and which may result in permanent harm and/or possibly lead to death; and (b) I/my child and/or my child or ward will be subject to normal risks associated with engaging in physical activity such as physical injuries, including without limitation, from slips or falls, muscle pulls, broken bones, or such other serious injury, or loss or damage to personal property, or even death. On behalf of myself and/or my child or ward and our heirs, successors and assigns, I/my child knowingly and freely, assume all such risks, both known and unknown (including but not limited to contracting COVID-19), relating to my and/or my child’s or ward’s entering onto Joffrey premises, taking a class at a Joffrey location or via remote learning, and/or participating in any Joffrey event, and I/my child hereby now and forever release, waive, relinquish, and discharge Joffrey, along with their officers, directors, shareholders/owners, managers, officials, trustees, agents, employees, Greenwich Village Ballet LLC and the employees of Greenwich Village Ballet LLC, or other representatives, and their successors and assigns (collectively, the “Joffrey Parties”), from any and all claims, demands, liabilities, rights, damages, expenses, and causes of action of whatever kind or nature, and other losses of any kind, whether known or unknown, foreseen or unforeseen, (collectively, “Damages”) as a result of me and/or my child or ward entering onto Joffrey premises, taking a class at a Joffrey location or via remote learning, and/or participating in any Joffrey event, including but not limited to those related to the above described personal injuries, death, disease or property losses, or any other loss, and including but not limited to claims based on the alleged negligence of any of the Joffrey Parties or any other person. I/my child further promise not to sue Joffrey or any of the Joffrey Parties, and agree to indemnify and hold them harmless from any and all Damages resulting from my and/or my child’s or ward’s entering onto Joffrey premises, taking a class at a Joffrey location or via remote learning, and/or participating in any Joffrey event. I/my child understand that my agreement herein is on-going and continuous and shall not need to be renewed, but Joffrey may request my updated signature at any time.

I understand that should I/my child be diagnosed with communicable illness 5 days before the start of my intensive I/my child must immediately notify the Joffrey Ballet School to determine if I/my child can attend the program. I/my child understand that, in accordance with the refund policy of the Center for American Dance (d.b.a. Joffrey Ballet School), I/my child may not be eligible for a refund.

I have fully read and agree to all of the above, and I/my child make this agreement and the representations herein in order to induce the Center for American Dance (d.b.a. Joffrey Ballet School), to allow me to audition to be a student for dance instruction.

In the event that the participant/student is a minor or is not of such capacity to be held legally responsible for executing this agreement, the undersigned parent and/or legal guardian signs this on behalf of the participant/student and individually. If, despite this release, the participant makes a claim against any of the Releases, the parent(s) and/or legal guardian(s) will reimburse the Releasee for any money which they have paid to the participant, or on their behalf, and hold them harmless.

I have fully read and agree to all of the above, and I/my child make this agreement and the representations herein in order to induce the Center for American Dance (d.b.a. Joffrey Ballet School), the Artistic/Program Director, to accept me as a student for dance and/or aerial instruction.

I agree and understand the above. I/my child have fully read and agree to all of the above, and I/my child make this agreement and the representations herein in order to induce the Center for American Dance (d.b.a. Joffrey Ballet School), the Artistic/Program Director, to accept me as a student for dance and/or aerial instruction.

Student or Parent Initial:

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Limited Use Photographic & Video Release

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For and in consideration of my enrollment as a student by the Joffrey Ballet School – Center for American Dance (hereafter referred to as “the School”) on terms hereinafter stated, I/my child hereby give the School and the School’s staff, faculty and marketing team, their legal representatives and assigns, those for whom the School, its staff, faculty, and marketing team are acting, and those acting with their permission, the right to copyright and / or use, reuse and / or publish, and republish the photographic pictures and/or video of me taken during the course of my study at the School or at any School performances and activities.

I hereby waive any right to inspect or approve the finished photograph(s) and/or videos prior to publication.

I hereby release, discharge and agree to save harmless the Photographer/Videographer and the School, their representatives, assigns, or any other person or persons, corporation or corporations, for whom they might be acting, including any firm publishing or producing and / or distributing the finished product, in whole or in part, from and against any liability as a result of it’s publication or distribution of the same.

I certify that I, suffering under no legal disabilities and that I have read the foregoing release, authorization and agreement, before affixing my signature below, and warrant that I fully understand the contents thereof.

Student or Parent Initial:

Parental Authorization

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The Center for American Dance / Joffrey Ballet School is not liable or responsible for the negligence or for the acts of others. Students, parents/legal guardians of minor students and any other person or entity covered by this Agreement hereby agrees that The Center for American Dance / Joffrey Ballet School should not be liable for the act of any other person, including but not limited to any roommate, invitee, friend or neighbor of the dormitory residents or The Center for American Dance / Joffrey Ballet School staff or resident advisor. Student, parents of minor students and/or legal guardian, as well as any other person or entity signing this Agreement, agrees that The Center for American Dance / Joffrey Ballet School shall not, and cannot, be held liable for any negligence or acts of these others, including but not limited to any negligence in the placement of the student with a particular host or residence or roommate.

This Agreement shall be interpreted in accordance with the Laws of the State of New York. The Student/parents/guardians of a minor student, or any other entity or person signing this Agreement, hereby agrees to submit to the personal jurisdiction of the State of New York Center for American Dance / Joffrey Ballet School. Any litigation between the parties to this Agreement, for any reason or cause, including the alleged breach of this Agreement or otherwise, shall only be brought in the Supreme Court State of New York, New York County.

Student or Parent Initial:

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Absences

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If a student will be late or absent, they should use BAND to communicate this to the staff on-site. If you are experiencing issues with BAND, you may also communicate tardiness or absences to the Administrative Assistants.

Please include the following information in your message:

Name of the intensive your student is enrolled in
Dancer's full name (first, last)
Dancer's current Group assignment
Date of tardiness or absence
Specific details regarding your dancer (any classes the student will miss ie: morning/afternoon/entire day)
Parent name (first, last) and contact information (in the event that we need to reach out to you)

Student Initial:

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Housing Authorization

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This information must be completed and signed by all students and the parents of students under the age of 18. The following is the required authorization to stay at the dormitory. It must be completed and electronically signed by both the parent and student. If you are over the age of 18, you do not need your parent’s signature but you MUST fill it out.

I understand my student, who is 14 – 17 years old, is allowed to be out alone or with friends until 9PM and 18 – 20 year olds are allowed to be out alone or with friends until 11PM every night. I/my child understand that dancers ages 13 and below will not be allowed out alone without the supervision of a staff member at any time during their intensive. Furthermore, I/my child understand students are always encouraged to travel in groups. I/my child understand that if my student purchased tickets to a Ticketed Activity, Dorm Activity, or is with a program Resident Advisor, they are allowed out of the dorm after 9PM or 11PM as they are with an official Housing staff member. (You must SIGN BELOW if you plan on allowing your child to attend any Ticketed or Dorm activities.)

Parent/Guardian Signature :

Dancer Signature :

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Housing Rules and Regulations Acknowledgement

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I understand that if any of the rules and regulations of the residence hall are broken by the student, the Director of Operations reserves the right to dismiss the student and send them home without refund or recourse. I, THE STUDENT, agree to abide by all rules and regulations set in place by the housing staff. I/my child understand that The Center for American Dance / Joffrey Ballet School is not liable for stolen or damaged personal items while staying at the dormitory.

Student or Parent Initial:

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Housing Agreement

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By living in housing, I/my child consent that the RAs can search my room for any reason and at random, at any time. Housing fees guarantee a bed in the dormitory, but do not guarantee a specific room, roommate, or dormitory. Housing staff reserve the right to move me for a number of reasons, including, but not limited to, roommate conflicts, behavior, room availability, maintenance, change of building lease agreements, etc. Moving apartments, rooms, or dormitories may occur at any time during the summer.

Housing Handbooks links can be found on: https://www.joffreyballetschool.com/student-resources/#orientation

For All Locations:

I confirm that I/my child have read the Guest and Room Visitation Policy for ALL residence halls I/my child will be living in and agree to follow all required policies and procedures concerning, as well as the updates provided by the Director of Operations.

I understand that students 18 and older are allowed to extend their curfew by sending an email to the RA on duty. The student who requested to extend their curfew is required to be with other people while they are out and must provide all details to the RA on duty.

I understand that only legal guardians would be able to extend the curfew for their student who is 17 or younger. I/my child also understand that a student 17 and younger is only allowed to extend their curfew if they will be chaperoned by someone who is 21 and older and approved by the student’s legal guardian. This individual can not be a Joffrey student.

I understand I/my child have to do a thorough assessment of pre-existing damages in my room when I/my child check-in and report them to my RA within 24 hours of moving in. I/my child understand that I/my child will be fined for any damages to the apartment, including unreported pre-existing damages. Any fees charged by the management of the building for repairing damage to the student's room or replacing keys will be passed on to the student(s).

I understand that THE STUDENT must be present for check in and check out days.

I understand I, the dancer, am expected to communicate with the RAs if there is a problem with maintenance, roommate conflict, or other housing-related matters. I/my child understand that if I/my child do not clean before I/my child check out, I/my child will be charged a $150 cleaning fee. I/my child understand if I/my child do not turn in my key, there will be additional fees to replace the keys. I/my child understand that failure to follow the residence life rules and policies may result in dismissal from housing without a refund.

Housing Handbooks links can be found on: https://www.joffreyballetschool.com/student-resources/#orientation

New York City Specific Policies:

I understand the attendance policy and that I/my child must attend all classes, rehearsals, and performances unless I/my child am sick or injured. I/my child further understand if I/my child am injured, I/my child should observe classes. I/my child understand the curfew system and agree to always check in for curfew on time. I/my child further understand that failure to do so will result in fines or other consequences. I/my child understand students cannot leave the building after signing in for curfew until 6:00 am the next morning.

For students 14 years and older: I/my child understand that students must sign up to request a chaperone to/from class Monday-Friday and for any extra rehearsals. If I/my child do not sign up, a chaperone will not be provided. I/my child further understand if I/my child request a chaperone, I/my child must present myself on time or the chaperoned trip will depart without me. Therefore, I/my child may have to travel alone to/from class or wait until the next staff member is available which may make me late for class. If I/my child request a chaperone and decide to go home with friends instead, I/my child must alert the RCA on Duty BEFORE departing the dorm/studio. Lastly, while I/my child am allowed to leave the studios on designated breaks, I/my child understand I/my child cannot accompany students under the age of 14 during this time – all students choosing to leave the studios on a break must be 14 years or older and must travel with other students who are 14 or older. It is encouraged that I/my child bring my own lunch and snacks daily, or register for the optional studio lunch plan.

For students 13 years and younger: I/my child understand that students are automatically assigned to chaperoned groups to/from class Monday – Friday and for any extra rehearsals. If I/my child do not present myself at the meeting location on time, I/my child understand I/my child risk missing my chaperoned group and will have to wait until another staff member becomes available to chaperone me. In addition, I/my child understand that students 13 and younger are not able to leave the studios on designated breaks.

I understand and I/my child have read the above housing policies

Student or Parent Initial:

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Travel Parental Authorization

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I understand that my student will undertake the journey between the school and the housing facility alone or with friends in the mornings and evenings, either on foot or via public transportation if they do not sign up for an escort. I/my child understand that Resident Advisors will be making trips between the housing facilities and the School at designated times, but that sometimes my student may have to travel alone or with other students if they miss the departure time of the Resident Advisor. (New York only students: I/my child understand my student must sign up for an escort the night before if they wish to travel with an RA the next day between the housing facilities and studios. I/my child understand it is my student’s responsibility to sign up for an escort and if no students sign up, no escort will not be provided.) Students 13 and under will be automatically assigned to escort groups daily. I/my child understand that students who sign up for an escort are expected to present themselves at the meeting location on time or my student may have to travel alone or with other students if they miss the departure time.

Student Parent Initial:

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Summer Program Agreement

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I understand that if any of the rules and regulations of the program are broken by the student, the Artistic Director reserves the right to dismiss the student and send them home without refund or recourse. I, THE STUDENT, agree to abide by all rules and regulations set in place by Joffrey staff. I understand that the Joffrey Ballet School is not liable for stolen or damaged personal items while studying in the program. I understand that I am liable for all fee's associated with the program and by signing this form I am registering for the program and agree to pay the program costs in full. I understand that deposit fee's are due upon registration, and the balance of all other fees are due on June 1st.

Dancer Signature :

Dancer Name:

Dancer Email:

Parent/Guardian Signature :

Date:

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Emergency Contact Information & Health History and Medical Authorization Form

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Date:

DANCER INFO

Dancer Name:

Address:

Dancer Date Of Birth:

Dancer Age:

Dancer Sex:

Dancer Identity:

PARENT INFO

Parent/Guardian Name #1:

Parent/Guardian Phone #1:

Parent/Guardian Email #1:

Parent/Guardian Name #2:

Parent/Guardian Phone #2:

Parent/Guardian Email #2:

EMERGENCY CONTACT INFO

Emergency Contact #1:

Emergency Contact #1 Cell Phone:

Emergency Contact #1 Relationship:

Emergency Contact #2:

Emergency Contact #2 Cell Phone:

Emergency Contact #2 Relationship:

ALLERGIES INFO

Do any of the following apply to your child? (Specific needs or accommodations required, Behavior and/or Mental Health history, Psychiatric counseling or hospitalization, Operations or serious injuries)

Are any of the following used (EpiPen, Inhaler)?

Explain any dietary modifications (vegetarian/vegan/lactose free, etc):

IMMUNIZATION HISTORY

Are all immunizations current?

If not, state reason(s):

Tetanus Date:

INSURANCE INFORMATION

Insurance Carrier:

Insurance ID:

Primary Holder:

Carrier Phone #:

Carrier Address:

PRIMARY CARE INFORMATION:

Primary Care Doctor:

Primary Care Doctor Phone:

Primary Care Doctor Email:

Primary Care Doctor Address:

HEALTH & MEDICAL AUTHORIZATION

When filling out the Health Form, the “Agent” is Joffrey Ballet School, Center for American Dance, Inc.

I certify that all of the above is true and accurate. I understand that if I have provided false, misleading, or incomplete information the student may be immediately removed from the dormitory without refund of any fees. This health history is correct so far as I know. I/We, the undersigned, parents/legal guardians of (the “Minor”), a minor, do hereby authorize (the “Agent”), on behalf of the undersigned, to consent to the surgical, dental and/or medical examination or treatment of the Minor. Such treatment may include, but is not limited to, the following: transportation by ambulance, examination, xrays and other diagnostic procedures, any diagnoses, hospitalization, anesthesia, surgery, medication, and/or transfusion of blood or blood products. Agent may have access to any and all records, including, but not limited to, insurance records regarding any such services. t is understood that this Authorization is given in advance of any specific diagnosis, treatment, or hospital care being required, but is given to provide authority and power on the part of our aforesaid Agent to give specific consent to any and all such diagnoses, treatment, or hospital care which the physician or other caregiver may in the exercise of their best judgment may deem advisable.

This Authorization shall be effective beginning on June 6th and ending on August 28th unless sooner terminated in writing.

RELEASE AND INDEMNIFICATION:

I/We, the undersigned, parents/legal guardians of the Minor, shall indemnify, hold harmless, assume liability for, and defend the Agent, Joffrey Ballet School, Center for American Dance, Inc., their affiliated entities, its owners, directors, officers, employees, and agents from and against any and all liability for personal injury, damages, costs and/or expenses, including but not limited to attorney’s fees and costs, arising or resulting from the exercise of any powers granted under this Authorization.

This Authorization shall be effective beginning on June 5th and ending on August 27th unless sooner terminated in writing.

Completion of Pre-Check In Form

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Date:

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Signed by Frank Merwin
Signed On: March 4, 2025

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March 2, 2025 7:29 pm EDT

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